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Leasing Management Services

Build a strong real estate portfolio, reduce risks, and maximize savings.

Evolving Lease Standards Demand an Evolutionary Approach

As your business grows, tracking rent payments, lease dates, and accounting compliance can be time-consuming. Our lease management services streamline these processes, helping you build a strong real estate portfolio, reduce risks, and maximize savings.

With over two decades of experience, LevelShift offers cost-effective and accurate lease management services, including lease audits, compliance, and asset-level reporting, all tailored to evolving lease standards. Partner with us to optimize your real estate management efficiently.

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Lease Abstraction with AI

Abstracting lengthy and broad-scope leases quickly and maintaining the lease portfolio is a challenge for property management companies.

LevelShift’s AI-powered lease abstraction services offer a cost-effective, quality-focused approach to lease abstraction and follow new lease standards.

We cater to the client's specific needs and provide solutions via abstraction templates or through other formats such as XML, PDF, Microsoft Excel, and Word.

Our Lease Abstraction service covers

  • Handle large-scale complex and lengthy lease agreements.
  • Ensure authenticity across all the data points gathered.
  • Abstract lease details across a range of native languages.
  • Abstract, cross-verify, scan, organize and bookmark your lease documents.
  • Deliver abstracts in multiple formats with easy integration across client databases.

LevelShift has partnered with eBrevia, a cutting-edge contract intelligence software, to enhance the accuracy and speed of your lease abstraction process.

DFIN's eBrevia tool extracts key provisions and data points from thousands of documents swiftly and accurately. Harnessing the power of natural language processing and machine learning, eBrevia can scan more than 50 documents a minute, with high accuracy and 30-90% faster than a manual review.

Benefits

  • Offers rapid document review and extraction of key terms.
  • Customize extractions to focus on specific terms.
  • Speeds up document review by 60-90%.
  • Supports multiple languages and advanced filtering.
  • Provides quick exports for understanding bulk documents.
  • Allows for fast analysis by answering questions.
  • Helps compare clauses against standard drafting.

CAM Reconciliation

Common Area Maintenance costs can be a significant expense and it is essential to reconcile these costs regularly to ensure that both the landlords and tenants pay their fair share. Our CAM Reconciliation Services are designed to help you keep these costs under control and ensure that you only pay for what you need.

As a landlord we can help you recover your expenses for operating and maintaining the common areas of the property. Our team leverages cutting-edge technology and industry best practices to ensure that all expenses are properly documented, allocated, and reconciled.

LevelShift is a trusted partner offering accurate, transparent CAM reconciliation services to streamline cost management for large-scale residential and commercial properties.

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Our benefits

  • Advanced technology and domain expertise.
  • Accurate allocation of expenses.
  • Analysis and documentation of expenses.
  • Estimation of accurate pro-rata share.
  • Invoice generation.
  • CAM fees validation.
  • Transparency and trust throughout the CAM Reconciliation process.

Lease Audit

We help companies optimize their real estate spending to reduce unnecessary overhead and save real estate costs.

As part of our lease audit services, we examine your lease agreements’ financial clauses relevant to your property owners’ billing. This guarantees that what you pay conforms to your leases terms and industry norms. For real estate companies that deal with a vast portfolio of assets, it is necessary to maintain lease data that is accurate and reliable. Frequent lease audits ensure that your financial and non-financial lease data are up to date and comply with the most recent amendments and negotiations.

Our lease experts have extensive knowledge of the commercial leasing process and will help you implement best practices to streamline your lease management services.

Benefits of our Lease Audit

  • Reduced operational overhead.
  • Detailed risk analysis.
  • Improved financial status.
  • Maximized ROI.

CAM Audit

For tenants, CAM audits are essential in ensuring that property expenses are calculated and paid fairly. As tenants, it can help you ensure that you're not overcharged. By reviewing the financial records and invoices, our auditors can help you identify any discrepancies in how the expenses are allocated and ensure that they align with the industry standards.

At LevelShift, we also review the existing processes and procedures for managing your CAM expenses.

Our CAM Auditing services come with a host of benefits, including:

  • Increased transparency:
    Expenses related to the maintenance of common areas are accounted accurately.
  • Cost savings:
    Improvement in the CAM process reduce expenses while maintaining the quality of service.
  • Improved tenant satisfaction:
    Fosters good tenant-landlord relationships.

Lease Accounting Services

LevelShift offers comprehensive lease accounting services that help you meet your compliance obligations and improve your financial operations.

Our team of experts are well versed in the lease accounting standards outlined by the FASB (Financial Accounting Standards Board) and IASB (International Accounting Standards Board). We work closely with our clients to ensure they accurately capture, record, and report their lease transactions. We offer end-to-end comprehensive suite of services, including Accounts Payable Service, Supplier Reconciliation, Payment Process, Order to Cash, and Record to Report services.

Usage of our Lease Accounting services result in:

  • Cost Savings:
    You can save money on paying full-time accountants and other overhead expenses.
  • Timely Delivery:
    Quick turn around time while complying with all the lease accounting standards
  • Time Zone Advantages & Remote Working Teams:
    Our remote team are flexible and can work on your accounting needs based on your time zone.
  • Process Efficiency:
    Our team works diligently to improve your process efficiency, quality, and productivity.

Lease Translation & Abstraction

We provide top-notch multilingual lease translation services to property managers to help them manage their reputation and reduce costs. Our in-house team of native language speakers and translators ensures the timely and efficient translation of documents in over 25 languages.

One of the key benefits of working with us is we have highly experienced native speakers who specialize in translating these lease agreements. We ensure your lease agreements are accurately translated and abstracted with data consistency across multiple languages.

Our lease translation services also provide flexible and tiered pricing options to cater to different language groups. We classify the languages into three tiers based on the level of expertise.

Lease Translation

Finance & Accounting

“Remain devoted to your core functions while we handle your financial and accounting back-end operations”

With back-office accounting, real estate firms face operational hassles while managing invoice reception & categorization, data capture & coding, invoice verification, and routing. Our industry-leading back-office accounting services enable real estate firms to significantly reduce operational costs and boost their profits. Moreover, LevelShift offers lease accounting services, streamlining the data management process and ensuring compliance with FASB ASC 842, all within the Yardi Database environment.

Leveraging our F&A solutions, Property Owners, Real Estate Companies, REITs, and Agents can help their clients meet compliance and reporting deadlines, thus saving valuable time and resources.

Our F&A offerings include:

  • Real Estate bookkeeping
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • General Ledger (GL)
  • Management Reporting

Talk to the expert who will actually manage your lease portfolio

Schedule a Call
Ravirajan ST
Ravirajan ST

Associate Vice President - Operations

Customer Impact

Delivering 100% Accurate Multilingual Lease Abstraction

A large property management firm with leases across Korea, China, Spain, France, and Germany struggled with in-house translation errors and misinterpreted lease data. By pairing LevelShift's native-language experts with our lease abstraction process, their multilingual leases were accurately translated, abstracted, and uploaded directly into their leasing software.

Read the Success Story

100% Accurate Lease Data

Multilingual leases translated and abstracted with complete accuracy, eliminating the errors of in-house translation.

Up to 60% Cost Savings

Reduced the cost of managing country-specific leasing data by outsourcing translation and abstraction to LevelShift.

2x Process Efficiency

Accurate lease data eliminated rework, boosting efficiency and doubling overall savings.

Why LevelShift

Certified Data Cloud (Now Data 360) Experts

25+ Years of Expertise

Deep experience in lease abstraction, administration, and accounting.

Faster Time to Value with Data Cloud

AI-Powered, Expert-Verified

Automation speed with human-verified accuracy.

Tailored Data Cloud Solutions

Scale on Demand

From dozens to thousands of leases, without delays.

Built-In Governance & Compliance

Fast Turnaround

Streamlined workflows for quicker delivery.

Proven Delivery at Scale

Multilingual Capability

Lease documents handled in 25+ languages.

Ongoing Optimization & Support

Compliance You Can Trust

FASB, IASB, and ASC 842 ready.

Tools Expertise

Lease Translation

Our Perspectives

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FAQs

Lease abstraction is the process of extracting key terms, critical dates, financial obligations, and clauses from lease agreements and organizing them into a concise, structured summary. It converts lengthy lease documents into reliable, searchable data that property teams can act on quickly. At LevelShift, we abstract commencement and expiration dates, rent and escalation schedules, renewal and termination options, CAM and operating expense provisions, and default clauses, so your portfolio data is accurate and decision-ready.
AI-powered lease abstraction uses natural language processing and machine learning to scan lease documents, identify critical provisions, and extract data points far faster than manual review. At LevelShift, AI handles the high-volume extraction while our experienced lease analysts review and cross-verify every output. This pairing of technology with human expertise delivers the speed of automation without sacrificing the accuracy that complex, heavily negotiated leases demand.
Outsourcing lease administration gives firms access to trained lease experts, proven processes, and supporting technology without the cost of building an in-house team. It reduces operational overhead, eliminates the risk of errors from understaffed or seasonal workloads, and frees internal teams to focus on strategic priorities. For property managers, REITs, and portfolio owners managing large or growing portfolios, this means accurate lease data, faster turnaround, and predictable, scalable costs.
CAM (Common Area Maintenance) reconciliation is the process of reviewing, allocating, and verifying shared property expenses to ensure landlords recover their costs and tenants pay only their fair share. It matters because errors lead to misallocated expenses, revenue leakage, tenant disputes, and compliance risk. LevelShift reconciles CAM charges against lease terms with meticulous documentation and validation, protecting net operating income and reinforcing tenant trust through transparency.
CAM reconciliation is the landlord-side process of calculating and allocating common area expenses across tenants, while a CAM audit is the tenant-side review that verifies those charges are accurate and align with lease terms. LevelShift supports both sides: we help landlords reconcile and recover expenses accurately, and we help tenants identify discrepancies and avoid overpayment.
AI-powered abstraction is highly accurate when paired with expert human validation. The technology rapidly extracts and flags key terms, while trained analysts cross-verify each data point to confirm authenticity. This is critical for complex leases, anchor tenant agreements, multi-amendment structures, and non-standard clauses, where unsupervised AI alone can introduce costly errors. LevelShift's review-led model is designed to capture both the speed of AI and the precision of experienced lease professionals.
LevelShift has hands-on experience across major lease administration and accounting platforms, including Yardi, and delivers abstracts in formats that integrate directly with client systems, such as XML, PDF, Microsoft Excel, Word, and custom abstraction templates. We also leverage contract intelligence technology to accelerate extraction while maintaining accuracy, so our output fits seamlessly into your existing workflow.
Yes. LevelShift abstracts and translates lease agreements across a wide range of languages, with in-house native speakers and translators supporting documents in over 25 languages. We ensure data consistency and accuracy across multilingual portfolios, which is especially valuable for global owners and corporate real estate teams managing leases across multiple regions.
LevelShift's lease accounting team is well-versed in standards set by the FASB and IASB, including FASB ASC 842. We help clients accurately capture, record, and report lease transactions, and deliver lease accounting support within environments such as the Yardi database. This ensures your portfolio remains compliant and audit-ready while meeting reporting deadlines.
LevelShift is built to scale with portfolio size and seasonal demand, whether you manage a few dozen leases or several thousand. By combining AI-assisted abstraction with flexible analyst teams, we absorb peak workloads such as year-end CAM reconciliation and lease budgeting cycles without the delays of in-house hiring, delivering accurate results on time and at competitive cost.